The Exchange administrator or network administrator creates and maintains the GAL. The GAL is automatically configured with an Exchange account. The GAL contains the names and e-mail addresses of everyone in your organization. Global Address List (GAL) To display this address book, you must use a Microsoft Exchange Server account. The format for names in the GAL is set by your organization's administrator. However, you cannot change the display format of names in the Microsoft Exchange Server Global Address List (GAL). You can also create and name other Contacts folders, and in each of these folders you can change the name format. The contacts displayed in your Outlook Contacts folder make up the contents of the Outlook Address Book. Why can't the name format for some contacts be changed? For example, The Phone Company appears as Phone Company, The. The Display Name is created based on how you type the contact's name in the Full Name box.Ĭompany names in the Company box that start with The automatically appear under the next word in the name. In a contact card, the Display Name for e-mail addresses is the name shown on the To, Cc, and Bcc lines of an e-mail message and also in the Address Book when you search for a contact. Repeat for each contact not displayed in the correct name format. On the Contact tab, in the Actions group, click Save & Close. In the open contact, in the File as box, click the name in the last name, first name format. In Contacts, double-click a contact that does not appear in the last name, first name format. In these cases, you must change the format for each contact. However, occasionally not all your contacts are updated with the format change. Under Show names by, click File As (Smith, John).Ĭlick Close on the Microsoft Outlook Address Book and Account Settings dialog boxes.Ĭhange individual contacts to last name, first name formatĪfter you change the name format for existing contacts in the Outlook Address Book, the change applies to future entries that you create. For example, click Contacts: Mailbox – Mailbox name. Under Outlook Address Books, click the address book that you want to change the contact display format for. On the Address Books tab, in the Name list, click Outlook Address Book, and then click Change. For more information about the GAL, see the Why can't the name format for some contacts be changed? section below.Ĭlick Account Settings, and then click Account Settings. However, you cannot change the name format for names in the Global Address List (GAL). These folders are listed in the Outlook Address Book. You can change the name format for the contacts in the main Microsoft Outlook Contact folder or any contact folders that you create. After you change the display format, you might still need to individually change any contacts that were not updated with the format change. If you want your Contacts list to be sorted by the last names of your contacts, you must change the display format to last name, first name format.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |